1. Presentation Time

Session Category Presentation Q&A Notes
Special Session 1-8 10 min. 5 min. Individual Q&A after each presentation
Special Session 9 10 min. - Group Q&A at the end of session
Oral 20 15 min. 5 min. Individual Q&A after each presentation
Oral 10 7 min. 3 min. Group Q&A at the end of session

2. Presentation Methods

  • PC presentation only (No OHP or film slides are accepted)
  • Oral sessions are equipped with the English-Japanese simultaneous interpretation service. Please prepare your presentation PowerPoint slides in English.
  • Secretariat will prepare PC with Microsoft Windows installed. If presentation slides are prepared with Macintosh, please bring your own Macintosh and RGB connector.
  • PowerPoint 2003, PowerPoint 2007 and PowerPoint 2010 are pre-installed to the secretariat PC.
  • If your presentation contains movie files, please embed the movie file into the PowerPoint file. Make sure that you check the operation of the movie image beforehand. DVD players or Video Decks are not prepared by the secretariat.

3. Presentation Data

  • All the presenters are asked to submit your PowerPoint slides at the Speakers’ Desk on site.
  • Details of the Speakers’ Desk information will be available in this page in early June.

4. General Guidelines for PowerPoint Presentation Design

  • Keep slide information as simple, tidy and accurately edited as possible.
  • If the slide has only 'point form' words on it, keep the number of lines to a maximum of six, with six words to a line (the '6x6' rule!)
  • Ensure all slides are in Horizontal (landscape) format.
  • Use CAPITALS for Headings only - these are too difficult to read in the body text
  • Font: Please use large fonts to ensure all participants can read the presentations on the screen. We recommend sans serif fonts (ones without the little stalks on the end) eg.
    • Headers at Arial 32 point
    • Text at Arial 24 Point.
  • Colours: The key here is contrast between light and dark not between colours, i.e.
    • Background colours should either be DARK, i.e. black, dark blue, very dark green, very dark purples with LIGHT type, or vice versa
    • Examples
    • White text on blue background
    • BLUE text on white background
  • Red should be avoided unless used boldly on a light background. Or if red is the background, use mainly clear (white) bold type. Thin red lines on graphs or small red printing against dark backgrounds should be avoided at all times. The human eye is unable to focus clearly on red.
  • Large file size photographs should have the photos compressed to 96dpi for screen/web. This will decrease the file size without affecting the image quality. This feature is available within PowerPoint in the picture tool bar.
  • Do not include complex graphs or diagrams that the audience is expected to read and interpret quickly.


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